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PTO Board Position Descriptions

President: The president shall preside over meetings of the organization and executive board, keep track of membership list, manage communications received at school, serve as the primary contact for the principal, represent the organization at meetings outside the organization, serve as an ex officio member of all committees except the nominating committee, and coordinate the work of all the officers and committees so that the purpose of the organization is served. 


Secretary: The secretary shall keep all records of the organization, take and record minutes, prepare the agenda, handle correspondence, and send notices of meetings to the membership. The secretary also keeps a copy of the minutes’ book, bylaws, rules, membership list, and any other necessary

supplies, and brings them to meetings.


Treasurer: The treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures, and payout funds in accordance with the approval of the executive board. He or she will present a financial statement at every meeting and at other times of the year when requested by the executive board and make a full report at the end of the year.


Vice President of Communications: The vice president of communications assists with all communication between PTO and parents. Writes a weekly/monthly newsletter. Maintains and updates the PTO website as needed. Maintains the digital calendar of events. Manages the PTO social media accounts. Design flyers for various PTO and school events as requested.


Vice President of Fundraising: The vice president of fundraising is the second authorized custodian of all funds of the PTO. Responsible for raising the amount needed to meet the proposed unit budget. Works with the treasurer to keep financial records and prepare reports to comply with State and district PTO policies as well as local, state, and Federal laws.


Vice President of Volunteers: The vice president of volunteers is responsible for the recruiting of volunteers for PTO events and activities. May also recruit for school activities. Works with other officers and event chairmen to determine volunteer needs. Conduct an annual volunteer drive. Maintain a volunteer database. Maintains an open line of communication with committee chairmen to ensure the work of the volunteers is in alignment with individual activities and aligned to the vision and mission of the school.


Vice President of Hospitality: The vice president of hospitality oversees all committees that organize and run each special event activity for staff sponsored by the PTO which may include staff appreciation, luncheons, and celebrations. Plan a year-long schedule of PTO events.

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